Create a Folder in Google Drive Where People Can Upload to

Tips on Sharing Files and Folders with Google Drive

The power to share documents and piece of work collaboratively is ane of the most useful things about Google Drive! Here are some tips on how to get started.

This content is borrowed from Google's total help site on sharing and Get started with shared drives

Share a unmarried detail with specific people

Employ this method when you lot know the e-mail address (Hampshire or otherwise) of everyone with whom you lot are sharing.

1. Open a file in Google Docs, Sheets, or Slides.

2. In the height right corner, click Share.

3. Under "People" in the "Share with others" box, type the email address (Hampshire, or otherwise) of the person or Google Grouping you want to share with. Tip: Search for Hampshire contacts past typing a name in the box.

4. To choose if a person can view, annotate, or edit the file, click the Down pointer adjacent to the text box.

5. Click Done. The people you shared with will get an e-mail letting them know you lot've shared a file.

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Share a single item using a link

Use this method when y'all don't know everyone's electronic mail address, aren't sure if they all have a Google account, or simply desire a certificate to be more widely available. Y'all can have the link but available to the Hampshire community, or to the whole world.

1. Open up a file in Google Docs, Sheets, or Slides.

2. In the top right corner, click Share.

3. Click "Become shareable link" in the height right of the "Share with others" box.

4. To choose whether a person can view, comment, or edit the file, click the Down arrow side by side to "Anyone with the link."

5. Note that the link will default to exist viewable by Hampshire Higher accounts only! To expand access  outside of Hampshire, click the Down arrow next to "Anyone at Hampshire College…" and select "More" for additional options.

6. A file link volition be copied to your clipboard. Paste the link in an email or anywhere yous want to share it.

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Sharing a Folder

If you plan to collaborate with a group of people on a recurring ground, such as inside a department or for a course, nosotros strongly suggest creating a shared folder or a shared bulldoze (run across beneath). Then every item placed in this folder will automatically be shared with the group.

Create a folder

1. Go to drive.hampshire.edu

2. On the left, click New > Folder.

3. Enter a name for the folder.

4. Click Create.

And then, share the folder:

1. Select the proper noun of the folder in Google Drive. At the top, click Share . Tip: You lot tin also right-click the folder and choose Share.

2. Under "People" in the "Share with others" box, type the e-mail address of the person or Google Group with whom you want to share. Tip: Search for contacts by typing a name in the box.

3. Brand sure their admission level is ready to "Can Edit."

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Shared Drives

Shared drives are shared spaces where teams tin easily store, search, and access their files anywhere, from any device. Different files in My Drive, files in a shared drive vest to the squad instead of an private. Even if members go out, the files stay exactly where they are so your team tin continue to share information and get piece of work done.

Not sure whether to employ My Drive or a shared drive?

Ask yourself these questions:

• Are the files of interest to most or all members of a particular project team?
• Do the files share a consistent theme?

If y'all answered "aye" to both questions, creating a new shared bulldoze is a skillful idea. If the files are for a multifariousness of projects, create multiple shared drives. For a comparing of My Bulldoze and shared drives, see Differences betwixt My Drive and shared drives.

View What can you do with shared drives? to get started

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Irresolute ownership of a file or folder

You may want to assign someone else to be the "owner" of a file or folder. The possessor has complete control over admission, visibility, and tin can cull to delete the file.

How to change owners

You can change who owns a file or folder in Drive.

1. Get to Drive or a Docs, Sheets, or Slides home screen.

2. Open the sharing box:

   • In Drive: Select the file or binder and click the share icon at the tiptop .

   • In a Docs, Sheets, or Slides home screen: Open up the file and click Share in the top-right corner of the file

3. If the new possessor already has edit admission, skip to Step 4. Otherwise, follow these steps:

   • Blazon the email address of the new owner in the "Invite people" field

   • Click Share and relieve.

4. Click Avant-garde in the bottom-right corner of the sharing box.

5. Click the driblet-downwards menu next to the name of the person yous want to own the file or folder.

6. Select Is possessor.

7. Click Done.

Transferring ownership to or from a not-Hampshire Google business relationship

Some of us may have Hampshire-related documents "owned" by a personal Google account. A best practice would be to transfer these items to be owned by your Hampshire account. While y'all tin can transfer ownership between Hampshire Higher accounts, you tin can't transfer ownership to or from a non-Hampshire account! Unfortunately, the only workaround at this time is to download all the files from your personal account onto your estimator, and and so re-upload them when logged into your Hampshire business relationship.

If you're thinking about transferring files, have a look at Google's Takeout service; information technology provides options for downloading an archive of all your data, including Drive files.

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Source: https://www.hampshire.edu/it/tips-on-sharing-files-and-folders-with-google-drive

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